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INFORMATION ABOUT THE EMBASSSY OF INDIA, NIAMEY (NIGER), REQUIRED UNDER SECTION 4(1)(B) OF THE RTI ACT, 2005

(i)

the particulars of its organization, functions and duties;

The Embassy functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and Transaction of Business Rules.
The Embassy is headed by the Ambassador.  The functions of the Embassy, inter alia, include political and economic cooperation, trade and investment promotion, consular work, cultural interaction, press and media liaison, welfare of Indian Community in Niger and cooperation in other bilateral and multilateral contexts.         
Being a small Mission, Political and Commercial work and other important work is directly handled by the Ambassador.  The Head of Chancery (Second Secretary), apart from handling the Mission’s administrative & establishment work also handles Consular work and any other work assigned by the  Ambassador. Personal Private Secretary (Second Secretary) to Ambassador, in addition to the Ambassador’s Office work also handles, the work related to training of Nigerien nationals in India and press/information work. The Mission’s Accounts work has been assigned to an Attache. Assistant Consular Officer, apart from the Consular work, also assists the Head of Chancery in the General Administration/Establishment related work of the Mission.      
General Administrative powers are derived from IFS (PLCA) Rules 1961, as amended from time to time.
Financial powers of the Officers of the Embassy of India have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad.
Other powers are derived from relevant acts such the Passport Act of India.
The Officers of the Embassy function under the guidance and supervision of the Ambassador.

(ii)

the powers and duties of its officers and employees;

(iii)

the procedure followed in the decision making process, including channels of supervision and accountability;

All important decisions are initiated by/taken with the approval of the Ambassador. For routine administrative and financial matters, cases are put up by Attache/General Assistant to Head of Chancery for decision. For policy  decisions and for cases involving financial limits beyond the power of Head of Chancery, the files are further submitted to Ambassador for approval.   

(iv)

the norms set by it for the discharge of its functions

Work distribution within the Mission is done by Ambassador.  Also, norms are set under the instruction and supervision of  Ambassador. The Parliamentary work gets immediate attention. In cases of RTI replies and submission of reports and returns, the dead lines should be met. Passport applications are uploaded/consular services are rendered within three days of receiving the application. 

(v)

the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

IFS- PLCA Rules, 1961 
Delegated Financial Powers of Government of India’s Representatives abroad Rules
Passport Act 
Manuals on Office Procedures 
Other Central Government Rules and manuals published by Central Government.

(vi)

a statement of the categories of documents that are held by it or under its control;

Classified documents/files/reports  relating to India’s external relations, political matters and Mission’s security matters
 Documents/files related to administration, establishment and accounting of the Mission
Documents related to India-Africa Forum Summit and Indian Technical and Economic Cooperation
Passport , Visa and Consular services application forms
Books and DVDs for presentation/publicity purposes,

(vii)

the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

Embassy of India functions within the norms of India’s foreign policy formulated by the Ministry of External Affairs.  Policy is implemented by the Embassy under the guidance and supervision of the Ambassador.
Embassy remains in touch with the Indian community in Niger to ensure overall welfare of Indian nationals and protect Indian interests. An Assistant Consular Officer has been specifically assigned this job.    

(viii)

a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

(ix)

a directory of its officers and employees;

A directory is given at Annex-I  below

(x)

the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

A statement of monthly remuneration is at Annex-II  below

(xi)

the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

The Budget figures for the current financial year for the Embassy are given in the statement at Annex-III  below

(xii)

the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

The Embassy does not have any subsidy programme.

(xiii)

particulars of recipients of concessions, permits or authorizations granted by it;

No concessions/permits are granted by the Embassy.

(xiv)

details in respect of the information, available to or held by it, reduced in an electronic form;

The Embassy’s website and its links have the required information.  The Embassy also makes available to interested individuals various CD’s and DVD’s containing information on India, its people and culture.

(xv)

the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

The Embassy is in the process of setting up a Library.

(xvi)

the names, designations and other particulars of the Public Information Officers;

  Public Information officer:-
Mr. V.K. Sharma

Head of Chancery                  
    Tel:  00227-20370029/30
E-mail: hoc.niamey@mea.gov.in

(xvii)

such other information as may be prescribed and thereafter update these publications every year;

The Embassy’s website has information which is updated on a regular basis.

 

Address: Embassy of India, B.P.201,Rue Ambassades 14,Kouara Kano, Niamey-CN1(Niger)
Working hours: Monday to Friday : 09:00 hrs to 17:30 hrs
Telephone Numbers: 00-227-20370029/20370030. Fax Number: 00-227-20370116
Nodal Officer in-charge for maintaining the website: Mr. Harvinder Singh, Head of Chancery, Embassy of India, Niamey (Niger), Tel: 00227-20370029/30, Email: hoc.niamey@mea.gov.in

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